Step 2: Project Organisation
The Project Board
The Project Board monitors project delivery and ensures that objectives are being met. It meets three time during the project delivery phase: at project start, the ‘ready to deliver’ stage, and project close stage. It can also meet if any project issues arise.
Templates of the Project Board Structure and agendas for meetings are included at the bottom of this page.
| Role | Presence | Tasks |
| Archive Service Project Lead | Essential | Arranges and chairs Project Board. Calls first Project Board. Recruits Project Coordinator |
| Mental Health Service Provider Representative | Essential | Reports on MH elements and issues |
| Change Minds Hub Representative | Essential | Consultancy role providing services agreed when project set up. |
| Project Coordinator | Essential | Reports on workshops and participant progress. Reports to Project Lead in regular project Steering Groups. Debriefs to Change Minds Hub Team |
| Expert by Experience | Good practice | Potential to source input/advice/resources from The LENs (Lived Experience Network, Culture Health and Wellbeing Alliance). Provides lived experience of using mental health services, going through the system, or caring for someone using mental health services Use as a ‘critical friend’ to run ideas and issues past |
| Change Minds Participant Representative | Good practice | Reports on participant perspective of project; feeds back decisions to participants |
Project Roles
A Change Minds project will employ or obtain the services of the following staff and consultants:
- Project Lead – chairs and reports to the Project Board, and accounts to the funding body and/or other funders and stakeholders for delivery of Change Minds, according to the outputs and outcomes identified in the Project Plan.
- Project Coordinator – runs the project on a day-to-day basis, hosted by the archive service. This could be the same individual as the Project Lead.
- Creative Facilitator/s – runs Creative Workshops and support a final project exhibition and/or publication.
- Participants’ Mental Health Support Worker(s) – provide required support for the participants for the duration of the programme.
- Partner staff from the archive service and mental health support organisation – assist with tours of the archive service site and familiarise participants with the historical records, research resources and archive service procedures.
- Volunteers – support both the archive service and the participants in the running and delivery of the Change Minds project as appropriate.